Linking your LibCal and Zoom accounts

Connect a LibCal user account to a Zoom account

When you authorize the Zoom integration for your LibCal account, you are giving it permission to connect to your LibCal account for use with online appointments and events.

Warning: Do not share Zoom accounts for the authorization. Learn more in the Can we share Zoom accounts? section below.

 

  1. Log into LibCal and click on your email address in the navigation bar.
    • Regular-level users can also click on Profile in the navigation bar, while Admin-level users can edit their account via the Accounts page under the Admin menu.
  2. Click on the Integrations tab of your Manage Account page.
  3. ​In the Zoom: Online Appointments & Events panel, click on the Authorize with Zoom account button and follow the prompts to link your LibCal account to a unique Zoom account.
    • If you are already logged into Zoom, you'll automatically authorize using whatever account you're currently logged into. You may want to go to Zoom.us first to log out if needed to ensure you authorize with your own unique Zoom account and not someone else's or a shared account that is already linked to a different LibCal user.

Authorizing the integration

 

Can we share Zoom accounts?

You cannot share Zoom accounts for the authorization process. Only one Zoom account can be attached to a specific LibCal user at a time. If you authorize using a Zoom account/email address that someone else is currently using, that person's authorization will be removed, which causes problems for their upcoming online Events and Appointments and prevents them from creating new Zoom meetings. If needed, a Zoom account owner/admin can add more Zoom user accounts to your main organizational account so everyone has their own unique account.

You can, however, assign the same Meeting Organizer for online events, which effectively allows you to share a single Zoom account β€” as long as the meetings do not overlap. This is not ideal but can work if you're unable to add more user accounts in Zoom. Here's how this would work:

  • Authorize a single LibCal account with your shared Zoom account. This could be a shared/generic LibCal account, or attached to a specific person.
    • Remember, do not use this same Zoom account to authorize any other LibCal accounts.
  • When creating events, someone can be the Event Owner but then assign the LibCal account that has Zoom authorized as the Online Event via Zoom: Meeting Organizer.
  • When it's time for the meeting, whoever is presenting will log into the shared Zoom account to start the meeting.
You cannot run simultaneous meetings under a single Zoom account.
If you need to share a Zoom account, be warned that LibCal will not recognize when other Zoom meetings under that account are already scheduled, so it's easy to accidentally double-book Zoom meetings. It may look like both meetings will work β€” you'll have two separate Zoom meeting links β€” but once you start the first Zoom meeting, you cannot start the second one without force-ending the first one. You are not allowed to run multiple meetings at the same time under one account in Zoom.
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